To access reports in Smart VLE, click on the Reports tab. 

The reports available for use are: 

  • Assessment List Report 
  • Assessment Results Report 
  • Assigned Resource Report 
  • Author Report 
  • Incomplete Assessment Report 
  • Matrix Report
  • Participant Engagement Report 
  • Participant Report 
  • Resource List Report 

In the actions column, click the folder icon to run the report. 


The parameters of any report can be filtered by clicking on the parameters button on the right-hand side of the screen.

When you run the report, the system will automatically default to a table view, this is the optional view for exporting to Excel. 

To export your report, click on the export icon and choose the file type that you want to export the report to (xlsx to export to Excel). 

Alternatively, you can choose to view the report in a list view, this provides you with a PDF format view that is optimal for printing individual results. 

The print options can be found on the ribbon across the top of the report, with options to print or print page. 

You do have the ability to edit these reports to create your own version or to create your own; if you would like to do this, please contact support at vle@smartapprentices.com. 

This report will produce a list of all the assessments on your Smart VLE site.

The fields available in the report are: 

  • Course 
  • Title 
  • Type 
  • Level 
  • Description 
  • Created By 
  • Created At 
  • Last Modified 
  • Active

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Date Created From 
  • Date Created To 
  • Course 
  • Type 
  • Level 
  • Active

Once you are happy with your choices, click submit to run the report with these parameters. 

This report will provide you with information about all the assessments that have been assigned from your site. 

The fields available in the report are: 

  • Course 
  • Assessment Title 
  • Assessment Type 
  • Assigned By 
  • Assessment Date Sent 
  • Assessment Start Time 
  • Assessment Date Completed 
  • Time Taken (the time between starting the assessment and completing the assessment)
  • Time Spent (the active screen time on that assessment)
  • Assigned to Username
  • Assigned To Full Name
  • Result 
  • Outcomefor pass/ fail assessment types
  • Viewed 
  • User Group 

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Assigned Date From 
  • Assigned Date to 
  • Completed Date From 
  • Completed Date To 
  • Assessment Title 
  • Assessment Type 
  • Assigned to Username
  • Assigned To Full Name
  • Assigned By 
  • Course 
  • Is Viewed 
  • User Group 

Once you are happy with your choices, click submit to run the report with these parameters. 

This report will give you information on all resources that have been assigned by your site. 

The fields available in the report are: 

  • Course 
  • Title 
  • Type 
  • Media Type 
  • Level 
  • Description 
  • Assigned By 
  • Assigned At
  • Assigned to Username
  • Assigned To Full Name
  • Completed
  • Completed At 
  • User Group 

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Assigned Date From 
  • Assigned Date To 
  • Completed Date 
  • Course 
  • Title 
  • Type 
  • Level 
  • Assigned to Username
  • Assigned To Full Name
  • Is Completed 
  • User Group 

Once you are happy with your choices, click submit to run the report with these parameters. 

This report will provide you with information about the authors on your site. 

The fields available in the report are: 

  • Username 
  • Full Name 
  • Email 
  • Job Title 
  • Place of Work 
  • User Group 
  • Author Group 
  • Created Date 
  • Active

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Date Created From 
  • Date Created To 
  • Job Title 
  • Place Of Work 
  • User Group 
  • Author Group 
  • Active

Once you are happy with your choices, click submit to run the report with these parameters. 

This report will provide you with information about any assessments that have not been completed. The fields available in the report are: 

  • Assessment Name 
  • Assessment Type 
  • Assigned to Username
  • Assigned To Full Name
  • Assigned By 
  • Course 
  • Assigned Date 
  • State (new or in progress) 
  • User Group 

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report.

 

The fields available for filtering are: 

  • Assigned Date From 
  • Assigned Date To 
  • Assessment Name 
  • Assessment Type 
  • Assigned to Username
  • Assigned To Full Name
  • Assigned By 
  • Course 
  • State 
  • User Group 

Once you are happy with your choices, click submit to run the report with these parameters. 


Matrix Report


This report is designed to allow you to report on the Matrix Type Questions

When you run the report, you will see a message stating “Please select an Assessment from the Preview Parameters and click submit.”

Open Preview Parameters and select an assessment from the assessments that appear in the Assessment Title drop-down list. As Matrix Questions can only be added to an unmarked assessment, only unmarked assessments appear in this list. Once you have selected the assessment title, click submit and the matrix report will build for this assessment.

The columns that display in a matrix report are:

  • Assigned To; defaults to hidden
  • Assigned By
  • Assessment Date Sent
  • Assessment Sate Complete
  • Viewed
  • User Group
  • Matrix Row Question(s) Response
  • Matrix Row Question(s) Comment; defaults to show

The Preview Parameters available to filter by on the Matrix Report are:

  • Assessment Title
  • Assigned Date From
  • Assigned Date To
  • Completed Date From 
  • Completed Date To
  • Assigned To
  • Assigned By
  • Is Viewed
  • User Group
  • Show Comments; defaults to yes
  • Anonymise Results: defaults to yes

If all the Matrix Row Responses and Comments cannot be displayed on one page, you can view the next page of responses and comments by selecting the “Next Page” icon at the top of the report, or by using the page number dropdown.


This report will provide you with information on how your participants have engaged with SmartVLE. 

The fields available in the report are: 

  • Username 
  • Full Name 
  • User Type
  • User Group 
  • Date Created 
  • Last Login 
  • Time Spent On Assessments 
  • Number Of Assessments Completed 
  • Number Of Resources Completed 
  • Number Of Assessments Outstanding 
  • Number Of Resources Outstanding 
  • Is User Active 
  • Merged Date 
  • Archived

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report.

The fields available for filtering are: 

  • Date Created From 
  • Date Created To 
  • User Name 
  • Full Name 
  • User Group 
  • Last Login 
  • Is User Active 
  • Date Archived
  • User Type

Once you are happy with your choices, click submit to run the report with these parameters. 

This report will provide you with information about all the participants (including SA Learners) on your site. 

The fields available in the report are: 

  • Username 
  • Full name 
  • User Type
  • Email 
  • Training Provider 
  • Employer 
  • User Group 
  • NI Number 
  • Created Date 
  • Active 

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Date Created From 
  • Date Created To 
  • Training Provider 
  • Employer 
  • User Group 
  • Active 
  • User Type

Once you are happy with your choices, click submit to run the report with these parameters. 


This report lists all the resources that are available on your site.

The fields available in this report are: 

  • Title 
  • Type 
  • Media Type 
  • Level Description 
  • Created By 
  • Created At 
  • Active

Prior to exporting the report, you can filter the parameters by clicking the button to the top right-hand side of the report. 

The fields available for filtering are: 

  • Date Created From 
  • Date Created To 
  • Type 
  • Media Type 
  • Level 
  • Active 

Once you are happy with your choices, click submit to run the report with these parameters.