Excluding Courses at Course and Learner level
from the Off the Job training calculation
Course Level: Excluding the course from off the job training calculation for all learners.
The off the job training calculation can be excluded at the course level, meaning when the excluded from calculation setting is applied, any off the job training set against the course will be logged in the learners’ time log, but will be excluded from off the job training calculation.
Functional Skills Maths and English are automatically set to be excluded from the off the job training calculation.
Note: If via the course builder you amend the setting “Included in off the job calculation” to YES, any previously excluded off the job training logged will now be included in the calculation, for all learners on that course.
Master Admin role can apply this setting:
To this Login as Master Admin
- Select Admin from the Navigation Bara
- Select the Qualification Tab
- Click on Course Builder
- Select Framework or Standard in Course Builder
- Select Edit Existing Course
- Find your course
- Click Next
Scroll down to see the Included in Off the Job Calculation drop-down list.
Learner Course Level: Excluding the course attached to an individual learner from off the job training calculation
Courses attached to learners can now be excluded from the off the job training calculation.
This setting this will only apply to individual learners to exclude the whole course, this needs to be set in course builder by Master Admin role.
Applying the setting at learner course level can be done by Assessor, Curriculum Manager, Basic Admin and Master Admin roles.
- Select the learner tab from the navigation bar
- Search for the learner and click on the learner name to access the profile section.
- Click on the course tab
- Click on the pencil icon to edit the course
Once you have added the tick in the checkbox, scroll across to the right and click on the save icon
Learner Time Log
Access a learner Time log via learner dashboard
Courses that are included in the off the job training calculation are visible in green text.
Courses excluded from the calculation are visible as grey text.
Entries in the time log added as ‘off the job training’ against a course that is excluded from the calculation will still display in the time log, with an information symbol at the side of them. Hovering over the symbol will display…
(i)“Excluded from off the job training calculation”
The example below shows the time log only has 10 hours off the job training logged as the 6 hours logged for functional skills logged is excluded.