Smart VLE – Client Update
22nd February 2019
Our developers have been working very hard and we have some exciting new developments that are now live on Smart VLE. These include some developments on Smart Assessor integration. Please familiarise yourself with these updates. Improvements for participants. Assessment resource prompt. If a participant attempts to start an assessment without reading the attached assessment resource, they will now be given a prompt to ensure that they are aware that an assessment resource is attached to the assessment.
Improvements for participants.
Assessment resource prompt.
If a participant attempts to start an assessment without reading the attached assessment resource, they will now be given a prompt to ensure that they are aware that an assessment resource is attached to the assessment.
Spelling/ Punctuation Type Questions
The “change” button has now been removed from the spelling and punctuation type questions. When a participant selects a word and makes changes to it, these changes will now be automatically saved.
When marking a hotspot, the original colour of the “x” that marked the spot was red. This has been changed to blue, with a white border, as some participants reported that they thought they had marked the wrong area when it was red.
Improvements for Authors
Multiple Choice Questions
Authors can now create multiple choice questions with up to 20 options.
Viewing Completed Assessments
When viewing the details of an assigned assessment, the overall grade is more visible, the time taken is shown and, if the participant has completed a diagnostic assessment or learning profile type assessment, there is now a button to view the learning profile.
Smart Assessor/Smart VLE Integration
Smart VLE Icon
In the evidence library, any evidence that is related to Smart VLE is now identified by a SVLE icon.
View answers/ learning profile from Smart Assessor Evidence Library
When you click on a Smart VLE piece of evidence in the evidence library, you can view the answers and, if appropriate, the learning profile for that assessment.
If you select one of these buttons, a new window will open on your browser taking you to the answers/ learning profile for that specific assessment.
Resources integration with Smart Assessor
Attach Smart VLE learning materials to courses in Smart Assessor
Master Admins and Assessors can attach an existing Smart VLE learning resource to a course in Smart Assessor. As an assessor in Smart Assessor, go to the resources tab (Master Admin can access this via the admin menu; qualification tab) and select the course that you want to attach the Smart VLE resource to. Then select the “Link to VLE resource” button under “Choose resources for this course”. This will bring up 4 drop down menus. Choose the VLE course, unit, criteria and resource.
Once you are happy with your selection, click the add link button, this will save the resource to this course and automatically send it to any learner that is registered to the course. You will see a pop up to inform you that the resource has been sent to all learners registered to this course, with details of any exceptions. Any learners that are registered to the course in the future will also receive this resource. It will be visible in the list of resources for that course, with a Smart VLE icon next to it.
The resource will now be visible in the resource list for that course in Smart Assessor with a Smart VLE icon next to it.
Attach a Smart VLE resource to a session in the learning plan.
Once a resource has been attached to a course, you can then add it to a session in the learning plan. Open the session that you want to add a resource to. Click the “Resource” button next to the session, this will bring up a list of available resources for that course. Select the tick box next to the name of the resource you want to add and select “add resource”.
This will add the resource to that session in the learning plan.
To access the resource the learner can click the icon in the files’ column.
Attach a learning resource via Course Planner in Smart Assessor
To access course planner in Smart Assessor, you must be logged in as a Master Admin. To see how to use course planner, please see the relevant Smart Assessor guide. Step 3 in Course planner is the Template Session Configuration. From this screen, select the session that you want to add a resource to, then click the resources tab, this will bring up a list of available resources for that course. Select the resource that you want to add to the session in course planner and click save.
Linking a Smart VLE resource to Smart Assessor in Smart VLE
When adding a new resource in Smart VLE, once it has been assigned the resource type of a learning material in the attachments tab, a new tab for SA Integration will become available
When you click on this new tab, you can select the tick box to link the resource to Smart Assessor.
If you select this tick box, the title “SA Courses” will appear on the screen with a text box underneath it. Start typing the name of the course that you want the resource to be attached to in this text box and choose the desired course from the filtered list.
Once selected, you can add more courses to attach this resource to by clicking the add new course button. When you have added all the Smart Assessor courses that you want to link the resource to, choose one of the save options. The resource will automatically be uploaded to the relevant courses in Smart Assessor and be assigned to all Smart Assessor learners who are registered to those course.
Completing a resource
To access a Smart VLE resource, the learner must click on the appropriate file in Smart Assessor. This will open a new window and log the learner into their Smart VLE site using the single sign on service. The window will open with the selected resource already open. A SCORM resource will be automatically marked as complete once they have worked through it and met the completion criteria. For any other resource, they will need to download the resource (if necessary), complete the work and then provide feedback and mark the work as complete from within Smart VLE.
This will then change the status of that resource to completed against the session.
The status of the resource will also change on the list of resources for the learner for that course, with the feedback given by the learner.
When a Smart VLE resource has been completed that has been assigned to a Smart Assessor course, the percentage completed will change to reflect that in the resources widget that is found in Employer on the Master Admin executive dashboard.
Autocreation of Smart VLE Author
If the assessor/ admin in Smart Assessor does not already have a Smart VLE account, they will be automatically created as an author in Smart VLE if they do any one of the following actions
• Attach a Smart VLE resource to a Smart Assessor Course.
• Click view answers from a Smart VLE assessment in the Smart Assessor evidence library.
• Click view learning profile from a Smart VLE diagnostic/ learning profile assessment in the Smart Assessor evidence library.
In the next release, we hope to allow you to personalise the emails that are generated in Smart VLE.